New Provider Certification Rule, Training Requirements and Forms Update

Date: October 1, 2009
To: Providers Individuals and Families Receiving Services County Boards of Developmental Disabilities
Councils of Governments
From: Patrick Stephan, Deputy Director
Division of Medicaid Development and Administration
Subject: New Provider Certification Rule, Training Requirements and Forms
Update

The Ohio Department of MRDD implemented Ohio Administrative Code rule 5123:2-2-01
(Provider Certification) effective October 1, 2009. A copy of the rule is available at the
Department's website (http://mrdd.ohio.gov/rules/development.htm). The purpose of this memo
is to clarify the application of this rule, to provide training guidelines and to introduce the revised
provider certification forms and website.

Applying the New Provider Certification Rule
OAC rule 5123:2-2-01, Provider Certification, establishes the procedures and standards for
certification of all providers of supported living and all providers of Home and Community Based
Services (HCBS) as outlined in Ohio Revised Code 5126.01. Services include but are not limited
to Medicaid IO and Level One waiver services such as homemaker personal care, transportation,
adult day services, adaptive and assistive equipment and respite. The rule does not apply to a
person or government entity licensed as a residential facility under section 5123.19 of the Revised
Code.

Criminal Identification and Investigation (Background Check) Requirement
The new provider certification rule implements application fees, time-limited certification, new
provider qualifications and requirements for Bureau of Criminal Identification and Investigation
(BCII) reports. Independent providers must submit a BCII report at initial application and
renewal. Agency providers must have a BCII report at initial application for the chief executive
officer, each employee, contractor, and employee of a contractor who is engaged in a direct
services position. All agency providers are required to ensure, at a frequency of at least once
every three years, a BCII report is obtained for the chief executive officer, each employee,